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Subcontractor Quick Start Guide

In this article we are going to walk you through the easiest way to get the basics set up in your Extracker account so you can use Extracker with your General Contractor.

Table of contents

  1. How to Sign Up
  2. How to upload a Change Order Request
  3. How to Navigate the COR log
  4. How to create a Time and Material Tag
  5. How to respond to a Change Notification

1. How to Sign Up

There are two basic ways you can sign up for Extracker. 

  • If you were invited by your General Contractor, you will receive an email inviting you to the project. In this email, you will see a link that says "Join Project". Click on this link and it will take you into the account sign up workflow.
  • If you were invited but missed the email, you can still sign up directly from the Extracker website. Simply to go Extracker.com > Get Started > Enter your work email address. 

For an in-depth overview of how to accept a project invite, check out this article: How to Accept a Project Invite.

2. How to Upload a Change Order Request 

Uploading a COR is a free feature in Extracker and only takes a few seconds. Here is how to quickly upload a COR:

  • From any page in the application, click on Send COR in the top right section of the screen. This will give you two options:
    • Create a COR: This is a paid-for feature in Extracker and allows your company to quickly create a standard Change Order Request coversheet. Check with your General Contractor if this is a project requirement.
    • Upload COR: Uploading a COR to Extracker's digital COR log is a free feature that allows you to simply drag and drop your PDF COR file and share it, along with some basic details, with your customer.
  • Click on Upload COR.
  • Select the project you want to upload the COR for and fill out the required fields. To see a more in-depth overview of this check out this article here: How to upload a COR.

3. How to navigate the COR log.

Once your COR is uploaded it will be added to your Sent COR Log in Extracker. It will also be visible with your General Contractor once it is added to the log. 

  • To navigate to your COR Log click in the left-hand navigation bar click on COR Log > Sent COR Log.
  • Any COR you have uploaded or created in Extracker and sent to your customer will automatically be added here. 

For an in-depth guide on how to navigate the COR log, check out this article here: How to navigate the COR log.

4. How to create and Time and Material Tag.

Extracker has a free mobile app that gives contractor's the ability to create professional-looking Time and Material Tags directly from their mobile device. Digital Time and Material Tags benefit everyone:

  • Subcontractor can clearly document their additional work to protect their revenue
  • General Contractor's can instantly forecast and log any signed T&M Tag to see their exposure at all times.
  • Project Owners can be shown project costs in near real-time and can finally understand what they are paying for with photo documentation and easy to read PDFs.

How to create a T&M Tag

  • The first step is to download the Extracker mobile app which works for all Android and iOS phones and tablets.
  • To log in, simply use the same email and password you used to create your Extracker account. 
  • Once logged in you can do the following:
    • View all created T&M Tags
    • View all CORs you uploaded or created
    • Create a new Time and Material Tag

Once you are set up with the mobile app check out this article for an in-depth guide: How to create a Time and Material  Tag.

5. How to respond to a Change Notification you receive.

Your General Contractor might use Extracker's Change Notification feature to distribute pricing exercises like Bulletins, Addendums, Design Drawings, ASI's, etc. Here is what you will see:

  • You will receive an email with a link to view the files that contain the changes to be reviewed. 
  • To view the Change Notification you will log in to the Extracker web application and navigate to Change Notification Log > Received Log.
  • From this page, you can do the following:
    • Respond by clicking on the "Respond" link located on each line item where you will be given three options. You can respond with the following:
      • No Cost Impact: If the change does not effect your scope of work you can quickly respond by saying no cost impact. This will notify your general contractor there is no cost impact and a COR will not be added to your log.
      • Upload COR: If you select upload COR, you can drag and drop your associated cost impact in response to the change.
      • Create COR: You can respond by creating a Change Order using one of Extracker's COR templates. 
    • View and download the documents you were sent.
    • View the details.

For an in-depth guide on Change Notifications check out this article here: How to respond to a Change Notification.

If you have any questions along the way please contact us!

  • For quick questions, message us directly in the chatbox at the bottom left-hand corner of every page.
  • To contact our sales team feel free to schedule a call on our calendar here.